How to insert signature in word & Insert signature in PDF

Due to Microsoft Word’s popularity, it comes as no surprise that many businesses use it as an all-around solution to write proposals, quotes, contracts, and other sales docs.

They want to quickly and easily add their signatures in Word itself, without the hassle of printing, hand-signing, or scanning.

The good news is that Microsoft came through, and adding a signature to a Word document is indeed doable.

The better news is that there are also many features in Word that make your life easier — like the option to automatically include more text beneath your signature (for example, your printed name and address).

In this article we will guide you:

  • How to add a digital signature in Word
  • How to add an electronic signature to Word documents
  • How to add a signature line to a Word document
  • and more insights on how to automate your document process.

How to add a digital signature in Word

Adding a digital signature in Word is quite simple. To do so, you just need to follow these six steps:

1. Move your cursor to the area you want to sign inside the Word document.

2. Select the Insert tab.

3. Select the Text group and open the Signature Line list.

4. Click Microsoft Office Signature Line and the Signature Setup dialogue box should appear.

5. Input the appropriate data — signer’s name, title, email address, and any further instructions — and tick the boxes if required (if you are signing these will be your details). Click OK.

6. Right-click the signature field and type your name or upload an image of your signature.

How to fill out your PDF form

1.Open the PDF document or form in Acrobat or Acrobat Reader.

2.Click Fill & Sign in the right pane, or click the Sign icon in the toolbar.

3.Click Fill and Sign. The specific tools and options are displayed in the toolbar. Use them to fill out your form.

A. Annotations to fill the form B. Choose color C. Sign form D. Request signatures

4.Hover the mouse over a form field and if you see a blue box, continue with this step (otherwise skip to the next step):

  • If you see a blue box over a form field on hover, that means the form is fillable or interactive – it contains fields that you can select or fill in. Click anywhere in the blue box, the cursor is placed at the right position automatically. Type your text to complete the field.
  • Similarly, for a checkbox or a radio button, click in the field to select the option.

Hover the mouse over a field to display the detected form field
Hover the mouse to display the detected text field

Checkbox field auto-detected
Checkbox field auto-detected

5.Hover the mouse over a form field and if you see no blue box, that means it’s a flat form. You can manually fill or add text.

  • Click Add Text  in the toolbar. Click at the place in the document where you want to add the text, and then start typing.

Fill or add text

  • Use the field toolbar to make appropriate changes:
    • To resize a field, use the font up or down button in the toolbar – the first two buttons from left.
    • To move a field, move your pointer closer to field border until you see the drag handle, and then hold and move the field as required.
    • To delete a field or typed text, click the trash button.
    • To convert a normal text field into the comb field or vice versa, click the comb button – the second button from the right.
    • To use annotations or symbols, click the Options menu  and select the annotation.
  • Use Comb fields to fill or add text in continuous boxes in a line/row. The Comb field spreads the user-entered text evenly across the width of the text field, as shown below. While you are typing, if the characters do not fit in each box, adjust the spacing with the grab handle where the resize here points in the image above.

Comb field and normal text field

  • Use Crossmark, Checkmark, and Dot to fill in check boxes and radio buttons. Use the Circle to circle text or the Line to strike out text. Click an annotation in the toolbar to select it, and then click on the form where you want to place the annotation. (Each click places the selected annotation at the respective location on the form.)

How to sign or initial your form

1.To sign a PDF form, you can type, draw, or insert an image of your handwritten signature or initials.

2.Open the PDF document or form in Acrobat or Reader, and click Fill & Sign in the right pane.

Add signature or initials

3.Click the Sign icon  in the Fill & Sign toolbar, and then choose whether you want to add your signature or just initials.

If you’ve already added your signature or initials, just select it from the Sign options, and then click at the place in the PDF where you want to add your signature. Skip to the next step.

Type, draw, or import a signature image

If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.

  • Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
  • Draw: Draw your signature in the field.
  • Image: Browse and select an image of your signature.
  • Save Signature: When this check box is selected, and you’re signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.

Click Apply, and then click at the place in the PDF where you want to place the signature or initial.

4.To move the placed signature or initial, click the field to highlight it and then use the arrow keys. To resize or delete the field, use the options in field toolbar.

How to send your form to others

After you complete your form, you can share it with others.

  • Open the PDF document or form in Acrobat or Reader, and click Fill & Sign in the right pane.

  • In the Fill and Sign toolbar, click Request E-signatures.

  • Send your form using any of the following methods: